You connect your calendars
You paste the iCal link from Airbnb, Booking or another platform. The reservations load and keep refreshing themselves.
For short-term rental hosts in the Czech Republic
The paperwork around short-term rentals? Taken care of!
Ubyo reports your foreign guests to UbyPort, keeps the house book and the guest register and works out the local tourist tax. On top of that, reservations from platforms like Airbnb, Booking and others in one place. Guest check-in, and a portal for your cleaning team too.
All online!
Up to 14 days free on the full Pro plan · no payment card
Reservations are loaded from
Airbnb
Booking.com
Expedia
Hospitable
Smoobu
e-chalupy.cz
Chata.cz
Megaubytko.cz
Google Calendar
Chata.cz
Megaubytko.cz
Google Calendar
HOW IT WORKS
Three steps. The rest runs itself.
The guest checks in online
You send the guest an invitation. They fill in the details on their phone, sign, and you retype nothing. It can be fully automated.
Ubyo reports it and files it
It reports foreign guests to UbyPort, keeps both registers and works out the municipal tax. You see the state of every check-in as it goes.
Dashboard
A home screen you put together yourself
The Dashboard is the first thing you see after signing in: today’s arrivals, the cleanings, the municipal tax, occupancy, the weather. You add, remove and rearrange the panels and banners according to what interests you. There is a wide choice of reports and alerts.
More about operations →
Reservations
Airbnb, Booking and manual reservations in one place
The calendars refresh themselves every time you open the app. You can filter reservations into current, upcoming and finished. For each one you see what is done and what is still waiting: the invitation, the registration, the instructions, the portal, UbyPort.
iCal AirbnbiCal BookingA list and a calendarFilters by status
Cleaning
A portal for the cleaning team
The cleaning schedule is created from guest departures and arrivals. The cleaning team sees only their own work, confirms it is done and reports a fault or linen running low. You see the cleaning costs by apartment and month.
Statutory duties taken care of
Three duties Ubyo watches for you
You enter the details once, or the guest fills them in. The rest is sent, recorded and calculated without you.
More about your statutory duties →1Foreign Police
Reporting to UbyPort
The guest details go to the Foreign Police with a delivery receipt. Ubyo watches the three-day deadline from arrival and reminds you when a report is waiting. You download a month’s receipts as a single ZIP. You can switch the whole process to automatic — Ubyo then does all of it on its own.
2Records
The house book and the guest register
Both registers keep themselves from your reservations and guest registrations, by apartment and month. The signature is created during the online check-in. The archive goes six years back, with a PDF print-out ready for an inspection.
3District
Local tourist tax
A yearly overview by month and apartment: adult nights, children, the amount for each flat. You download the report for the authority as a PDF. The QR code makes paying simple. On the Pro plan the report goes straight out through your data box.
Online check-in
Self check-in.
Self check-in.
The guest checks in entirely on their own, from their phone, before they even arrive.
You send the guest a link. They fill in their details, sign, and that is it. Ubyo processes the details and sends them to UbyPort and into both registers.
- ✓Each guest fills in only themselves, and they can simply pass the link between them
- ✓EU and Czech sanctions lists are screened automatically
- ✓The Pro plan adds the guest portal
Who it is for
From a single flat to a small guesthouse
A city flat on Airbnb
One flat, guests from all over the world. The most work is reporting foreign guests and the district tax. Both go out on their own.
A cabin or a cottage
A seasonal business with mostly Czech guests. The guest register and the municipal tax without spreadsheets, and a cleaning team with its own schedule.
Several apartments in one building
Three to ten units with guests changing every day. The Dashboard shows who is arriving today, what to clean and what is still to be reported.
A small guesthouse
Rooms booked on Booking and over the phone. The house book for the Foreign Police, the guest register for the municipality, and guest invoicing in Pro.
Glamping, an apartment in the mountains
Foreign guests in high season, quiet the rest of the year. You pay only for the apartments you actually keep.
Not sure?
Try Ubyo on your next reservation. Up to 14 days free.
By hand vs. Ubyo
What you do in Excel today, and what Ubyo does for you
✕
By hand and in Excel
With Ubyo
Time spent on reporting
✕
Several hours a month: retyping documents, UbyPort, a spreadsheet for the municipality.
✓
Minutes. The guest fills the details in and the report goes out by itself.
The risk of a fine
✕
You keep the 3-day deadline in your head or in a calendar.
✓
Ubyo watches the deadline and highlights unreported guests on the Dashboard.
Retyping guest details
✕
From a photo of the passport into UbyPort, then into the register, then into a spreadsheet.
✓
Once from the guest, then it flows everywhere.
The tax calculation
✕
The rate, the exemptions, nights × people in Excel. The mistakes turn up during an inspection.
✓
Worked out for your district, with a QR payment and a PDF to file.
The archive during an inspection
✕
Digging through spreadsheets and e-mails six years back.
✓
A PDF of the house book and the guest register for any period.
Talking to the cleaning team
✕
Texts and phone calls about departures and bed linen.
✓
Her own portal with the schedule, and fault reports straight to you.
Zero hours of retyping. We handle the move to Ubyo for you.
Changing apps should not be a punishment. Send us an export from your current application or spreadsheet and we import it into your account. You just check that everything is right.
Reservations
Past and future stays, platforms, numbers of guests.
Guest register
The whole archive, ready to print for any period.
Guests
Guest details stored encrypted, including the house book.
Fees
Monthly reports for the municipality continue where you left off.
I want a free transfer
Free, usually within two working days. Delivery receipts of reports from the previous application are not transferred.
Security and GDPR
Six layers.
Six layers.
One lock.
- 01 / 06
Data in the EU
The application and the database run on servers in the European Union. Guest data never leaves the EU.
- 02 / 06
An encrypted connection
All communication, including the guest check-in form, goes over HTTPS.
- 03 / 06
Delivery receipts archived
Confirmations from UbyPort and the data box are stored with the reservation and stay available.
- 04 / 06
Daily backups
The database is backed up every day and the backups are kept separately.
- 05 / 06
Deletion once the statutory period ends
Guests’ personal data is deleted automatically once the statutory retention period is over.
- 06 / 06
The cleaning team sees only the cleanings
The cleaning team’s portal shows no guest names, documents or finances — only the dates and the instructions.
Choose a plan and get the paperwork off your back
Registering takes a few minutes. Up to 14 days free on the full Pro plan, and you start paying only when it ends.
