https://ubyo.cz/en/blog/ A host’s duties in the Czech Republic without the legalese, law changes, taxes made clear and lessons from running apartments. en https://ubyo.cz/en/blog/no-show-early-departure-extra-guests/ https://ubyo.cz/en/blog/no-show-early-departure-extra-guests/ Duties, plainly Thu, 08 Oct 2026 08:00:00 +0200 Three situations that come up every month and that no guide covers. What gets reported to the police, what goes in the registers and how much tourist tax goes to the municipality when a stay doesn't go according to the booking. https://ubyo.cz/en/blog/where-guests-come-from/ https://ubyo.cz/en/blog/where-guests-come-from/ Numbers and trends Thu, 01 Oct 2026 08:00:00 +0200 One in five foreign guests is German, in Prague four out of five guests are foreigners, and summer brings almost twice as many people as winter. What the ČSÚ (Czech Statistical Office) figures for 2025 and the first half of 2026 say — and what to do about it in your apartment. https://ubyo.cz/en/blog/occupancy-by-city-and-season/ https://ubyo.cz/en/blog/occupancy-by-city-and-season/ Numbers and trends Wed, 30 Sep 2026 08:00:00 +0200 Prague takes half of all platform nights, the mountains have two seasons, and the spa towns are dropping this year. What ČSÚ (Czech Statistical Office) figures say about where and when people sleep in the Czech Republic — and how to set your rates, minimum stay and budget accordingly. https://ubyo.cz/en/blog/ubyo-vs-excel-spreadsheet/ https://ubyo.cz/en/blog/ubyo-vs-excel-spreadsheet/ About Ubyo Tue, 29 Sep 2026 08:00:00 +0200 For seven years I ran my apartments on spreadsheets. This is an honest comparison: what a spreadsheet handles just as well, where it starts costing you time or a fine, and what Ubyo deliberately doesn't do. https://ubyo.cz/en/blog/guest-without-id-expired-passport-child/ https://ubyo.cz/en/blog/guest-without-id-expired-passport-child/ Duties, plainly Mon, 28 Sep 2026 08:00:00 +0200 A family with a child listed in the mother's passport, a German with only a driver's license, and an American whose passport expired a week ago. What goes into the registers and into UbyPort — and when the right answer is no. https://ubyo.cz/en/blog/invoice-or-receipt-what-guests-can-ask-for/ https://ubyo.cz/en/blog/invoice-or-receipt-what-guests-can-ask-for/ Taxes made clear Sun, 27 Sep 2026 08:00:00 +0200 “Invoice my company.” Three words that can ruin an evening — because you don't know whether you have to, what to put on it, whether DPH (Czech VAT) belongs there, and how much of it was actually yours. The answer differs for non-payers, identified persons and VAT payers. https://ubyo.cz/en/blog/annual-apartment-maintenance-calendar/ https://ubyo.cz/en/blog/annual-apartment-maintenance-calendar/ From experience Sat, 26 Sep 2026 08:00:00 +0200 The boiler, the chimney, the fire extinguisher, the wiring, the mattresses and the taxes each have their own deadline — and no guest will remind you of any of them. The annual apartment calendar I use after years of running rentals. https://ubyo.cz/en/blog/7-obligations-hosts-forget/ https://ubyo.cz/en/blog/7-obligations-hosts-forget/ Duties, plainly Fri, 25 Sep 2026 08:00:00 +0200 The first booking arrives before the first inspection. This is a list of the things new hosts skip most often — and, for each one, what it can cost. https://ubyo.cz/en/blog/reporting-foreign-guests-within-3-days/ https://ubyo.cz/en/blog/reporting-foreign-guests-within-3-days/ Duties, plainly Thu, 24 Sep 2026 08:00:00 +0200 A 3-working-day deadline, a Doručenka (delivery receipt) nobody reads, and a “Reported late” message that doesn't mean rejection. What I've learned about UbyPort over years of reporting. https://ubyo.cz/en/blog/guest-register-vs-house-book/ https://ubyo.cz/en/blog/guest-register-vs-house-book/ Duties, plainly Wed, 23 Sep 2026 08:00:00 +0200 Why the law wants two records of the same guest, what goes into which, who checks it and why both are kept for six years. https://ubyo.cz/en/blog/tourist-tax-how-much-who-how/ https://ubyo.cz/en/blog/tourist-tax-how-much-who-how/ Duties, plainly Tue, 22 Sep 2026 08:00:00 +0200 The rate differs from municipality to municipality, the cap is CZK 50, children don't pay and the day of arrival doesn't count. A practical guide to a tax you collect for the municipality — not for yourself. https://ubyo.cz/en/blog/a3-jak-zalozit-zivnost/ https://ubyo.cz/en/blog/a3-jak-zalozit-zivnost/ Set up the business Mon, 21 Sep 2026 08:00:00 +0200 Accommodation services are an unqualified trade: no exams, no practice, no waiting for a permit — just a notification, one form and a thousand crowns. And you may do business from the very day you file the notification (§ 10 (1) of the Trade Licensing Act); the extract with your IČO merely… https://ubyo.cz/en/blog/a5-oznaceni-provozovny/ https://ubyo.cz/en/blog/a5-oznaceni-provozovny/ Get the apartment ready Mon, 21 Sep 2026 08:00:00 +0200 An inspector from the Trade Licensing Office (živnostenský úřad) arrives, stands in front of the building — and the first thing they look for is the sign. If they cannot find it, they have their catch before they even ring the bell. It is the cheapest obligation of them all, and the only one… https://ubyo.cz/en/blog/b1-ubyport/ https://ubyo.cz/en/blog/b1-ubyport/ Get the apartment ready Mon, 21 Sep 2026 08:00:00 +0200 A guest from Berlin arrived, stayed two nights and left. Did you know that you were supposed to send a report about them to the Foreign Police (cizinecká policie) within 3 working days? If not, you are in good company — it is one of the most frequently overlooked duties of Czech hosts. There is… https://ubyo.cz/en/blog/sanctions-lists-and-airbnb/ https://ubyo.cz/en/blog/sanctions-lists-and-airbnb/ Duties, plainly Sun, 20 Sep 2026 08:00:00 +0200 An obligation almost nobody knows about: providing accommodation to a person on the EU sanctions list is prohibited for everyone, not just for banks. What it means in practice and how to handle it without a lawyer. https://ubyo.cz/en/blog/copying-guest-ids-is-prohibited/ https://ubyo.cz/en/blog/copying-guest-ids-is-prohibited/ Duties, plainly Sat, 19 Sep 2026 08:00:00 +0200 You don't need your guests' consent to process their data — and you must not take a photo of their passport. Four GDPR rules for hosts, without the scaremongering. https://ubyo.cz/en/blog/trade-license-or-rental/ https://ubyo.cz/en/blog/trade-license-or-rental/ Duties, plainly Fri, 18 Sep 2026 08:00:00 +0200 The most common beginner question. The answer is simpler than it seems: what matters is what you provide to the guest, not what you call it. https://ubyo.cz/en/blog/eturista-what-it-is-and-what-changes/ https://ubyo.cz/en/blog/eturista-what-it-is-and-what-changes/ News and law changes Thu, 17 Sep 2026 08:00:00 +0200 A registration number in your listing, entering the guest within 24 hours, one system instead of two registers. What eTurista promises, what of it already applies today (nothing) and what to do in the meantime. https://ubyo.cz/en/blog/tourist-tax-rates-2027/ https://ubyo.cz/en/blog/tourist-tax-rates-2027/ News and law changes Wed, 16 Sep 2026 08:00:00 +0200 Municipalities usually change their ordinances as of 1 January. Where the cap is, what Prague 1 wants, what the CZK 100 proposal says and where to find the binding text for your municipality. https://ubyo.cz/en/blog/dac7-what-airbnb-reports-to-tax-office/ https://ubyo.cz/en/blog/dac7-what-airbnb-reports-to-tax-office/ News and law changes Tue, 15 Sep 2026 08:00:00 +0200 Platforms send the tax administration your revenue, the apartment's address and the number of days rented — every year by 31 January, before you file your return. What exactly they report and why you should declare everything. https://ubyo.cz/en/blog/ubyport-changes-and-how-to-find-out/ https://ubyo.cz/en/blog/ubyport-changes-and-how-to-find-out/ News and law changes Sun, 13 Sep 2026 08:00:00 +0200 A new version of the app, guidance on the visa field, a country code list with Kosovo. The police don't announce changes by e-mail — here's what changed and where to keep an eye on it. https://ubyo.cz/en/blog/prague-short-term-rental-regulation/ https://ubyo.cz/en/blog/prague-short-term-rental-regulation/ News and law changes Sat, 12 Sep 2026 08:00:00 +0200 A 60-day annual limit, a referendum in Prague 1, the Croatian model, a CZK 200 tax. Every few months a new wave of news arrives. Here's what of it is actually law. https://ubyo.cz/en/blog/identified-person-for-vat/ https://ubyo.cz/en/blog/identified-person-for-vat/ Taxes made clear Fri, 11 Sep 2026 08:00:00 +0200 You're not a VAT payer, and yet you're supposed to pay 21% on every Airbnb and Booking commission. The most commonly breached tax obligation in the field — and why a small turnover won't save you from it. https://ubyo.cz/en/blog/reverse-charge-vat-step-by-step/ https://ubyo.cz/en/blog/reverse-charge-vat-step-by-step/ Taxes made clear Thu, 10 Sep 2026 08:00:00 +0200 Which documents to download, which month what belongs to, what exchange rate to use and what to do with a credit note. The identified person's VAT return in one evening. https://ubyo.cz/en/blog/how-to-tax-short-term-rental-income/ https://ubyo.cz/en/blog/how-to-tax-short-term-rental-income/ Taxes made clear Wed, 09 Sep 2026 08:00:00 +0200 The most expensive mistake in the field fits into a single section of the law. Anyone who taxes Airbnb as a lease is taxing it wrongly — and often paying more. Three ways to tax it correctly, with figures for 2026. https://ubyo.cz/en/blog/vat-registration-threshold/ https://ubyo.cz/en/blog/vat-registration-threshold/ Taxes made clear Tue, 08 Sep 2026 08:00:00 +0200 Two million in turnover per calendar year, two thresholds, two deadlines of 10 working days each — and 12% of every night. How to keep an eye on the threshold and what happens when you cross it. https://ubyo.cz/en/blog/online-check-in-before-arrival/ https://ubyo.cz/en/blog/online-check-in-before-arrival/ From experience Sun, 06 Sep 2026 08:00:00 +0200 Czech law requires you to collect your guests' details. The only question is whether you copy them down at the door or the guest fills them in on their phone a week ahead. Here's what makes them actually do it. https://ubyo.cz/en/blog/a1-mapa-povinnosti/ https://ubyo.cz/en/blog/a1-mapa-povinnosti/ Overview Sat, 05 Sep 2026 08:00:00 +0200 Your first booking has arrived — and with it the question of what the state, the municipality and the police actually want from you. This article is a map: on a single page you go through every obligation of short-term accommodation, and for each one you learn where it is arranged, how much it… https://ubyo.cz/en/blog/a2-zivnost-nebo-sro/ https://ubyo.cz/en/blog/a2-zivnost-nebo-sro/ Set up the business Sat, 05 Sep 2026 08:00:00 +0200 It is the first big decision every host faces — and also the question we are asked most often. The answer, though, is not „which is better“ but „which is better FOR YOU“. Most people think it is mainly about taxes; in reality it is about liability and about where you want to be in three years.… https://ubyo.cz/en/blog/a4-jak-zalozit-sro/ https://ubyo.cz/en/blog/a4-jak-zalozit-sro/ Set up the business Sat, 05 Sep 2026 08:00:00 +0200 You have decided on a limited liability company — because of several flats, a sublease model, or simply because you want the company's property separated from your own (if you are still hesitating → see article „Trade licence or s.r.o.? Decide in 10 minutes“). For a simple single-member company… https://ubyo.cz/en/blog/a7-datova-schranka/ https://ubyo.cz/en/blog/a7-datova-schranka/ Set up the business Sat, 05 Sep 2026 08:00:00 +0200 Plenty of hosts are wary of the data box (datová schránka) — and yet it is the most useful thing the state has ever set up for you. Notifying a trade, a tax return, an application for UbyPort access, a report to the municipality: all from the sofa, with a delivery receipt and free of charge. https://ubyo.cz/en/blog/a6-komunalni-odpad/ https://ubyo.cz/en/blog/a6-komunalni-odpad/ Get the apartment ready Sat, 05 Sep 2026 08:00:00 +0200 This is the obligation almost nobody knows about — until someone from the city district rings the bell. The rubbish left by your guests is not your household's waste. It is still municipal waste, but you as an entrepreneur are the one who produces it — and that waste does not belong in bins paid… https://ubyo.cz/en/blog/b2-poplatek-z-pobytu/ https://ubyo.cz/en/blog/b2-poplatek-z-pobytu/ Get the apartment ready Sat, 05 Sep 2026 08:00:00 +0200 Fifty crowns per person per night does not sound like much. But for an apartment with 200 occupied nights a year and an average of two guests it is CZK 20,000 — money you collect from the guests and remit to the municipality. In Plzeň the same operation would yield CZK 14,000, in Brno-Žabovřesky… https://ubyo.cz/en/blog/d4-online-checkin-portal/ https://ubyo.cz/en/blog/d4-online-checkin-portal/ Check guests in Sat, 05 Sep 2026 08:00:00 +0200 Count how many times a week you write the same thing to guests: „Please send me the details for the registration… the Wi-Fi is… the keys are in the keybox… check-out by 11:00." Online check-in and the guest portal cut this loop: the guest fills everything in and reads everything themselves, and… https://ubyo.cz/en/blog/b3-evidencni-kniha/ https://ubyo.cz/en/blog/b3-evidencni-kniha/ Check guests in Sat, 05 Sep 2026 08:00:00 +0200 „Keep a guest register“ sounds like a duty from the First Republic — yet it is live law and the first thing both a municipal inspection and the Foreign Police will want from you. The good news: once you know what to record, it is a handful of details per guest. https://ubyo.cz/en/blog/b4-gdpr-data-hostu/ https://ubyo.cz/en/blog/b4-gdpr-data-hostu/ Check guests in Sat, 05 Sep 2026 08:00:00 +0200 „Do I need consent from guests to process their personal data?“ No — and that is precisely the most common misunderstanding. You process guest data because the LAW requires you to, not because the guest allowed it. A consent checkbox in the check-in adds nothing: it merely creates the impression… https://ubyo.cz/en/blog/b5-sankcni-seznamy/ https://ubyo.cz/en/blog/b5-sankcni-seznamy/ Check guests in Sat, 05 Sep 2026 08:00:00 +0200 If someone had asked you yesterday whether you may accommodate anyone who pays, you would probably have said yes. But there is a group of people to whom you may not provide accommodation — and from whom you may not even accept money. They are on sanctions lists, and the ban applies directly,… https://ubyo.cz/en/blog/c1-jak-danit/ https://ubyo.cz/en/blog/c1-jak-danit/ Pay taxes Sat, 05 Sep 2026 08:00:00 +0200 The costliest mistake of Czech hosts fits into a single section of the law. Anyone who taxes short-term accommodation as a „lease“ (§ 9) taxes it wrongly — and at an inspection the Financial Administration will reclassify it as business (§ 7). And this is no formality: the tax can be assessed… https://ubyo.cz/en/blog/c2-identifikovana-osoba-dph/ https://ubyo.cz/en/blog/c2-identifikovana-osoba-dph/ Pay taxes Sat, 05 Sep 2026 08:00:00 +0200 You are not a VAT payer, so VAT does not concern you? Unfortunately it does. The moment Airbnb or Booking invoices you a commission for the first time, you have received a service from a company not established in Czechia. And the Czech VAT Act has a clear answer to that: you become an… https://ubyo.cz/en/blog/c3-limit-dph/ https://ubyo.cz/en/blog/c3-limit-dph/ Pay taxes Sat, 05 Sep 2026 08:00:00 +0200 Two million crowns of turnover. A number every more successful host should have written on the fridge. Crossing it makes you a VAT payer — with everything that goes with it: monthly returns, a control statement and, above all, VAT on every night. Whoever misses the limit usually hears it from… https://ubyo.cz/en/blog/d1-ical-kalendare/ https://ubyo.cz/en/blog/d1-ical-kalendare/ Sell and connect Sat, 05 Sep 2026 08:00:00 +0200 Two guests, one apartment, the same night. A double booking is every host's nightmare — and it almost always arises the same way: the calendars on the individual platforms know nothing about each other. The solution has four letters: iCal. It is free, most of the big platforms and the larger… https://ubyo.cz/en/blog/d2-channel-manager/ https://ubyo.cz/en/blog/d2-channel-manager/ Sell and connect Sat, 05 Sep 2026 08:00:00 +0200 „My calendars are linked, the occupancy is right — and I still write the check-in link to every guest by hand." We hear this sentence from hosts who have outgrown a single flat. iCal transfers a single thing: which dates are occupied. No name, e-mail, phone number or price. And it does not… https://ubyo.cz/en/blog/d3-ceske-portaly/ https://ubyo.cz/en/blog/d3-ceske-portaly/ Sell and connect Sat, 05 Sep 2026 08:00:00 +0200 Airbnb and Booking are not everything. A family looking for a cottage for a long weekend starts elsewhere — on e-chalupy, Megaubytko or chata.cz. These guests are often not on the global platforms at all, and a number of Czech portals take no commission for them, only a fee for the listing. https://ubyo.cz/en/blog/cleaner-without-access-to-guest-data/ https://ubyo.cz/en/blog/cleaner-without-access-to-guest-data/ From experience Sat, 05 Sep 2026 08:00:00 +0200 Your cleaning team needs to know when, what, and for how many people. They don't need ID numbers or prices. How to hand over cleanings without a shared calendar, a group chat or phone calls. https://ubyo.cz/en/blog/d5-uklidy/ https://ubyo.cz/en/blog/d5-uklidy/ Sell and connect Sat, 05 Sep 2026 08:00:00 +0200 „Departure tomorrow at 11, the new ones arrive at 3, there are 4 of them, add a cot — and let me know if there is any bed linen left." Recognise yourself? Coordinating the cleaning is the most annoying routine of renting out: the same messages over and over and, now and then, a disaster when… https://ubyo.cz/en/blog/ical-limits-and-when-you-need-a-pms/ https://ubyo.cz/en/blog/ical-limits-and-when-you-need-a-pms/ From experience Fri, 04 Sep 2026 08:00:00 +0200 iCal carries exactly one thing: booked dates. No name, e-mail or price, and not in real time. Where it's enough, and where you start needing a channel manager with an API. https://ubyo.cz/en/blog/apartment-energy-bills/ https://ubyo.cz/en/blog/apartment-energy-bills/ From experience Thu, 03 Sep 2026 08:00:00 +0200 The annual bill from your supplier is the only place where you can see how much your apartment really uses. How to turn it into consumption per month and per night — and why you want to know. https://ubyo.cz/en/blog/recurring-host-expenses/ https://ubyo.cz/en/blog/recurring-host-expenses/ From experience Wed, 02 Sep 2026 08:00:00 +0200 Everyone knows about commissions, energy and cleaning. Fewer people think of waste collection, property tax, DPH (Czech VAT) on commissions, and the insurance and social contributions that come due once a year. A list for a budget that adds up. https://ubyo.cz/en/blog/guest-portal-what-belongs-there/ https://ubyo.cz/en/blog/guest-portal-what-belongs-there/ From experience Tue, 01 Sep 2026 08:00:00 +0200 The door code, the Wi-Fi, directions from the airport, how the heating works. The things guests ask about in messages belong in one place, in their language — and some things definitely don't belong there.